Please note: Only Canadian Citizens, legal residents or residents with a legal work permit will be considered.
STATUS: This is a temporary (1 year) full-time position
REQ ID: 2024-029
JOB START DATE: As soon as Possible
STARTING SALARY: $ 57,347.00
LOCATION: BC Centre for Excellence in HIV/AIDS
BENEFITS: Employee benefits include medical, dental, as well as accrued vacation and sick time
ORGANIZATION: The BC-CfE is a world-renowned HIV/AIDS Centre with an innovative, low-barrier approach to healthcare delivery in clinical practice and an integrated group of research concentrations in Laboratory Sciences, Clinical Trials, Population Health and Epidemiology, Health Economics and Professional Education Programs. A multidisciplinary team of clinicians including Physicians, Nurses, Social Workers and Peers and researchers including Health Economists, Epidemiologists, Clinical Researchers, Statisticians, Programmers, and Data Analysts work collaboratively to improve the health of British Columbians with HIV and communities facing socio-economic barriers in accessing healthcare through the development, ongoing monitoring and dissemination of comprehensive research and treatment programs for HIV and related diseases.
ROLE SUMMARY: Working under the direction of the Facilities Manager, the Facilities Coordinator performs a variety of duties to assist the operations of BC-CfE.
ROLE RESPONSIBILITIES
Operations
- Support the upkeep and maintenance of BC-CfE site operations including Order management, Inventory, Coordination and management of space planning, oversight and coordination of office moves and upkeep of site maintenance and routine inspections.
- Uphold safety protocols and requirements for facilities day to day operations
- Conduct routine site inspections to ensure optimal performance and management of facilities scope of work.
- Work with the larger BC-CFE Operations team and key stakeholders to maintain Site Business continuity planning and Emergency response plan
- Support facilities manager in the management and upkeep of facilities vendor contracts and service level agreements
- Other activities, duties, and responsibilities as assigned
- Projects
- Assigned to Facilities team to support with the management and delivery of site redevelopment projects.
- Maintain work areas and tools to ensure operating effectiveness, cleanliness, and safety. Conduct safety checks on equipment and electrical appliances, addressing issues such as faulty wiring and improper grounding. Perform weekly sump pump and drain clearing.
- Efficiently receive and process deliveries, ensuring timely and accurate handling of incoming goods.
- Support in review and development of project plans to ensure minimal impact to CfE operations.
- Assist in obtaining, evaluating, and coordinating facilities projects by working with key vendors alongside facilities manager.
- Work with project staff to incorporate safety preplanning into all phases.
- Serve as a liaison to external project contractors (Architects, Trades, Consultants, Suppliers, Inspectors and other Project Staff and Owner Representatives) in resolving issues related to plans and specifications.
- Support change management and communications of key project changes to BC-CfE staff and leadership to minimize operational impact
- Support reporting or project expenses and budget reports to facilities manager and BC-CfE Operations
- Provide project progress updates to ensure facilities projects are delivered on scope, schedule and budget.
- Prepare final records for project such as closeout records, warranties, As-Builts, Operations and Maintenance manuals (O&Ms), attic stock, spare parts, and evaluate information to ensure compliance with contract documents.
- Other activities, duties, and responsibilities as assigned.
Physical Demands:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Ability to push/pull/lift objects of different weights.
- While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, bend over, or feel objects, tools, or controls; and reach with hands, talk, and hear.
- The employee may require to stand longer hours and may need to work outside environment in various weather conditions.
- The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.
- The employee is regularly required to be mobile, and the employee occasionally travels both short and long distances via a variety of conveyances. The employee regularly performs work on-site at construction work sites and occasionally at office
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ROLE QUALIFICATIONS
Education, Training and Experience
Grade-12 or Diploma /certification in Project Management or Diploma/Certification in Business Administration or equivalent combination of education, training and preferably at least three years of experience in managing and implementing projects.
Preference will be given to candidates with a Bachelor in Business Management/Administration degree.
Skills and Abilities
3 to 5 years of experience in Facilities Coordination. Strong mechanical aptitude with experience in construction or renovation projects, and proficiency in reading and interpreting floor plans. Proven ability to gather information effectively and create detailed reports and documentation. Demonstrated ability to develop, implement and evaluate programs. Ability to work cooperatively with others to foster effective working relationships and utilizes facilitation, and conflict management skills. Ability to innovate and apply systems thinking and creativity in problem solving and decision-making. Ability to work both independently and as part of a team. Ability to provide effective team leadership. Ability to work across all levels of the organization, including the ability to exercise tact and diplomacy when dealing with individuals internal and external to the organization. Ability to operate related equipment including relevant computer applications. Physical ability to perform the duties of the job.
Please include resume and cover letter in your application, and include the job title you are applying for in your email subject line.
CONTACT: Human Resources Coordinator; careers@bccfe.ca
APPLICATION DEADLINE: Until the position is filled
Note: We thank all applicants; however, only candidates that are selected for an interview will be contacted.